Record Release Policy

本节解释本页中与FERPA相关的一些术语 and Washington College’s own privacy policies.

• 目录信息-包含在学生教育记录中的信息 that would not generally be considered harmful or an invasion of privacy if disclosed. The College defines the following data as “directory information”:
• Student name
• Campus box number
• Campus phone number
• Hometown and state
• Permanent address
• Email address
• Class year
• Dates of attendance
• Full- or part-time status
• Graduation dates
• Expected graduation dates
• Previous institutions attended
• Cell phone number
• Home phone number
• Major(s) and minor(s)
• Concentration(s) or specialization(s)
• Degrees
• Awards and honors
• Honor Societies

• For athletes:

  • Participation in officially recognized sports
  • Photograph
  • Height
  • Weight

  虽然学院认为以上资料为“目录资料”，并将予以披露 it upon request from a third party, it makes every effort to restrict access to its official campus directory to only those with a Legitimate Educational Interest (LEI, defined below) and does not honor blanket requests from third parties for directory information pertaining to its entire student population except those related to the Solomon Amendment.

• 教育记录-九州娱乐官网保存的任何物理或电子记录 which is directly related to a student, or that is linked or linkable to the student 通过他或她的个人身份信息(PII，定义如下)，与 the following exceptions:
  • Records made by College employees which are kept in the sole possession of the maker, 仅作为个人记忆辅助工具使用，并且不允许任何人访问或透露 other person except a temporary substitute for the maker of the record;
  • Employment records unless the employment is contingent on the fact that the employee is a student;
  • Records maintained by the Office of Public Safety solely for law enforcement purposes and not accessible to other offices of the College;
  • 由健康和咨询服务专业人员制作、维护和使用的记录 or paraprofessionals (e.g., a physician, psychiatrist, psychologist, or counselor) only in connection with treatment of the student, and disclosed only to individuals providing the treatment but not otherwise available to other offices of the College; such health records may be reviewed by a physician or other appropriate professional of the student’s choice as per the tenets of HIPAA;
  • 校友记录，包含个人不再是学生后的信息 and which do not relate to the individuals as students; and
  • Records of former students who are now deceased.
• 合法教育兴趣(LEI) -这些官员所表现出的“需要知道” of an institution who act in the student’s educational interest. A school official has a legitimate educational interest when the official needs to review an education 为了代表学校履行自己的职责而记录; 比如当官员在执行他或她的工作中的特定任务时 description or by a contract agreement or other official appointment; performing a task related to a student’s education; performing a task related to the discipline of a student; or providing a service or benefit relating to the student or student’s family, such as health care, counseling, job placement, or financial aid.

• Personally Identifiable Information (PII) – Data or information which includes, but is not limited to:
  • The student’s name;
  • The name of the student’s parent or other family members;
  • The address of the student or student’s family;
  • A personal identifier, such as the student’s Social Security number, student number, or biometric record;
  • Other indirect identifiers, such as the student’s date of birth, place of birth, and mother’s maiden name;
  • Other information that, alone or in combination, is linked or linkable to a specific 学生会允许一个通情达理的人在学校社区，谁不 have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or
  • 由学院有理由相信知道身份的人要求提供的信息 of the student to whom the education record relates.
• School official – A person employed by the College in an administrative, supervisory, 学术、研究或支持人员职位，包括公共安全和卫生 and Counseling Services staff, who act in the student’s educational interest within the limitations of their “need to know”; volunteers or contractors (individuals or entities) performing a service or function for which the College would otherwise use 员工，以及在学院直接控制下的人员 the use and maintenance of personally identifiable information from education records (e.g., an attorney, auditor, or vendor; the Maryland Higher Education Commission; the National Student Clearinghouse); individuals serving on the Board of Visitors and Governors; and students conducting College business (e.g., serving on official 委员会，为学院工作，或协助其他学校官员表演 his or her tasks).

• 学生-任何参加或曾经参加过学院的人，由预科确定 and enrollment by the first date of an academic term.